How to Find Virtual Assistant Jobs for Beginners in 2020

How to Find Virtual Assistant Jobs for Beginners

Over the last decade, the job market has changed dramatically and there’s never been a better time to find virtual assistant jobs. Let’s face it, life is more hectic than ever. Advancements in digital marketing, and communications like email, text messaging, social media, and live chat have only added to the daily tasks of business owners. The work never stops and running a business has become a 24/7 endeavor.

Smart entrepreneurs are outsourcing these daily tasks to a virtual assistants so that they focus on their area of expertise.

How to Find Virtual Assistant Jobs for Beginners

Virtual assistant jobs are probably the most well-known of all the freelance positions available for work from home job seekers. It’s also a highly desired position that fortunately has a pretty low barrier to entry. That being said, just because the barrier to entry is low, that doesn’t mean you can just dive in without knowing a few things ahead of time.

In fact, the virtual assistant field is expected to continue to grow exponentially over the next several years, which means there will be more jobs to score, but there will also be more competition, There’s never been a better time to start working a virtual assistant, which is why we are walking you through everything you need to know to start a VA business.

In order to get started with this new career path, there are some things to be aware of and some honest assessment of yourself that you need to do. Just like you wouldn’t expect a teacher to educate their students without learning how to teach you can’t expect a potential client or employer to hire you if you can’t accomplish what they need from you.

Virtual Assistant Job Description

Virtual Assistant Job Description

A virtual assistant can go by many titles such as executive assistant, personal assistant, administrative assistant, marketing assistant, and social media assistant. Traditionally, most virtual assistant jobs consist of some combination of the following.

  • Administrative Tasks
    • Calendar management
    • Schedule management
    • Travel arrangements
    • Email management
    • Answering calls and messages
    • Billing
    • Bookkeeping
    • Records management
  • Marketing Tasks
    • Content marketing
    • Social media marketing
    • Email marketing
  • Personal Tasks
    • Schedule doctor appointments
    • Vacation planning
    • Research

However, we are seeing more and more virtual assistants niche down and specialize in a specific area (like Pinterest management or customer service) or a specific industry (like real estate or ecommerce). There are pros and cons to declaring a niche when starting your search for virtual assistant jobs, but we think it’s definitely something to consider down the road (more on this later).

Top Skills for Virtual Assistant Jobs

Top Skills for Virtual Assistant Jobs INFOGRAPHIC

Understanding the basic responsibilities that virtual assistant jobs entail is merely the first step. It is not the complete picture. The best virtual assistant support these tasks by bringing some exceptional skills to the table. These qualities will make you indispensable to your client and increase the value of your services.

  1. Communication: Excellent verbal and written communication skills are critical to the success at virtual assistant jobs.
  2. Reliability: The business owner needs to know that they can depend on you to do your job well and on time. You should perform tasks quickly and efficiently. Remember, your job as a VA is to make their life (and business) better. Don’t be one more thing they need to worry about.
  3. Prioritization : Sometimes you will have several tasks that need to be done and not enough time to complete them. As a virtual assistant you must have the ability to prioritize tasks and decide which ones need to be addressed immediately and which ones can wait.
  4. Time Management: In any virtual assistant job, you need to be able to set realistic expectations for the time it will take to complete a project or task. Then you need to meet (or exceed those expectations).
  5. Organization: One of the most important qualities of a virtual assistant is the ability to lessen the stress and disorganization in a client’s life, whether personal or business related.
  6. Proactive Attitude: A solid virtual assistant will anticipate needs before they become problems and offer solutions to address those needs.

In addition to these time-tested attributes, there is one other skill absolutely critical to your success as a virtual assistant. You must be a master of the digital world. You should understand how to use cloud-based solutions, all office programs, password managers, and phone conferencing software just to name a few. It is also helpful if you have a knack for picking up new programs as they are released.

Here’s the thing about any career, you are only as valuable as the problem you solve. Albert Einstein said, “If I had an hour to solve a problem I’d spend 55 minutes thinking about the problem and five minutes thinking about solutions.”

Virtual Assistant Salary

You’re probably wondering how much these virtual assistant jobs actually pay. After all, the most incredible job means nothing if it can’t cover the bills. That’s why we took the time to find out the general pay scale for virtual assistants.

Virtual Assistant Salary Information

The pay range is fairly wide for VAs, beginning on the low end at $15/hour and going all the way up to around $50/hour and higher. The large variation can be attributed to differences in skill level, experience, industry, and clientele.

In many cases, especially at the beginning of your VA career, you may need to take on a higher number of virtual assistant jobs at the lower end of the pay scale. That’s okay. As you build a VA business, you will begin to attract more and more high-paying virtual assistant jobs.

Note: While there’s nothing wrong with taking more than one client, it’s important to be transparent about that fact and to make sure you are capable of managing the work load.

Best Places to Find Virtual Assistant Jobs

Best Places to Find Virtual Assistant Jobs INFOGRAPHIC

So far we’ve covered what to expect with a virtual assistant job and how you can make yourself more valuable to VA clients, but where do you find virtual assistant jobs to begin with?

Virtual Assistant Companies

Hunting and tracking down clients isn’t for everyone that’s okay. There is another option. You can choose to go through one of the many staffing companies like Zirtual that allow you to become a member and get near-immediate access to clients. Going this route means you don’t have to handle the administrative side, but it does limit your pay to whatever the company’s going rate is at the time.

Your Personal Network

More than likely you aren’t starting form scratch and you’ve probably had a career in the past. Maybe you’ve worked within a specific industry for a couple of years or maybe you’re retired but still want to work. Regardless, you have a network of co-workers, employers, friends, and clients explore.

Everyone needs something done whether it’s business or personal and virtual assistants perform a wide range of tasks. Use that to your advantage. Find out if someone needs help balancing the books or managing the company’s social media profile. If you really pay attention and aren’t afraid to ask, you might just potential virtual assistant jobs everywhere you look.

Freelance Websites

Most virtual assistant jobs fall into the freelance category, giving the job seeker more control over who they work with and allowing companies to take on less risk when filling the virtual assistant position. That’s where freelance sites come into play. There are a number of these available like Upwork, Fiverr and Guru. Most, if not all of these sites are international so bear that in mind when working through your options.

Successful virtual assistants often use these sites to gain experience, improve their skills, build their portfolio, and make connections in the industry. They are willing to take a little less money in the beginning if it will help them build a profitable VA business.

Finding Virtual Assistant Jobs in Facebook Groups

Note: Virtual assistant companies and freelance websites have the structure in place to protect you from non-payment. If you are finding virtual assistant jobs outside of these, you will need a contract, an invoice provider, and a payment processor like Stripe or PayPal.

So how can you use Facebook groups to find high paying virtual assistant jobs?

  1. Search and join Facebook groups. Think about your ideal client. What problems are they facing? Which Facebook groups could they join to help them with these problems? Use the search function and look for keywords pertaining to their industry and needs.
  2. Observe the group culture. Read the rules carefully and take some time to really watch each group to see how they engage with each other. Pay attention to what’s acceptable and what is not. Don’t start campaigning for virtual assistant jobs right out the gate. Group owners and moderators are protective of the group culture and will not hesitate to remove you from the group.
  3. Ask engaging questions. Ask thoughtful questions that provoke a response and allow you the chance to share your expertise and make genuine connections with other group members.
  4. Answer questions. Spend 30 minutes per day reading through the group feed and answering any questions you can. You will quickly be seen as an expert in the industry and a valued member of the group. Don’t be afraid to give the good stuff away for free.
  5. Collaborate. Anytime you offer advice or answer questions, make sure to mention your services and let them know you’d love to help them further.

Landing Your First Virtual Assistant Job

Now that you have everything in place and you’re actively hunting for virtual assistant jobs, you’ll likely start getting a few bites. Here’s what you can do to increases your chances of getting hired.

Tip #1: Schedule a Call.

We know. You hate talking on the phone. But it is truly the best move you can make to ensure the job is yours. If you do get a phone call, take the time to listen to the potential client. Find out where they are struggling the most, then communicate the value that you can offer. Provide specific details and examples of how you can help them in their business.

Tip #2:​ ​Draft a Personalized Proposal

As soon as the call is over, create a detailed proposal that outlines the services and deliverables you will provide to the client. Responding quickly with a thoughtful proposal will show that you are serious and capable.

Tip #3: Be Prepared with References and Testimonials

Some clients will want to see a testimonials and/or a list of references. They’ll want to know what it’s like to work with you and make sure that the information you’ve provided so far is honest and accurate.

Tip #4: Follow up

The day after the call, send a follow up email or message to thank the client for their time and make sure they’ve received your proposal. Let them know you are happy to answer any questions they may have and that you look forward to hearing from them soon.

Best Virtual Assistant Niches

By specializing in one specific industry or one specific area, you will set yourself apart from the rest. Having a well-defined niche might be the one thing that gets you hired over another job seeker (even when they have more VA experience than you).

Here are some of the best virtual assistant niches.

Best Virtual Assistant Niches (INFOGRAPHIC)
  1. Project Management – As a virtual assistant specializing in project management, you’ll oversea and manage projects and campaigns from a top-level view. You will be charged with communicating between team members and making sure the project is completed on schedule.
  2. Researcher – A research VA will gather information in one of the following ways, scour the library and internet, create and administer polls, or simply use the power of observation.
  3. Bookkeeping – Virtual bookkeepers may be charge of maintaining the client’s books, paying bills, sending invoices, and preparing tax documents.
  4. Content Marketing – As a content marketing virtual assistant, you will research, outline, and write content for a client’s website, email, and social media campaigns.
  5. Event Planning – Virtual event planners help their client plan personal events like parties, weddings, and even funerals, as well as professional events like conferences, trainings, and grand openings.
  6. Social Media – As a virtual assistant specializing in social media, you will be in charge of creating, scheduling, and posting to social media. You can even have a sub-niche (community manager or instagram VA)
  7. Industry Specific – An an industry specific virtual assistant, you’ll work with clients in one specific industry, like photographers or life coaches.

Create a Virtual Assistant Website

Learn How to Create a Virtual Assistant Website

Eventually, as you continue to search for virtual assistant jobs, you’ll want to create a professional website to collect leads, showcase testimonials, and present your services. Your virtual assistant website will allow you to easily share your contact information and portfolio with potential clients. You can also squash potentials objections and road-blocks with a Frequently Asked Questions page.

In addition, a VA website reinforces that you’re going to be around and you’re committed to your career path. And let’s face it, it can make you look even more advanced and professional than you already are.

Sounds good, but you’re probably wondering how to create a virtual assistant website.

There are plenty of content management systems to choose from, but we suggest WordPress.org. It will give you the most flexibility and greater search engine optimization. There is a learning curve, but if you pick a good wordpress theme, it will be fairly easy to customize to your needs.


If there is one takeaway we want you to have from this article it’s that you are helping your clients grow their own business while also growing yours. Set your boundaries, establish how you want to operate, and then find the clients who fit that criteria. When working for your client, be indispensable and they’ll never want to let you go.